15 days old

IT Project Coordinator

Pleasanton, CA 94588
  • Job Code
    579736
  • Payrate
    $30 To $33

Project Coordinator


Coordinates and assists with the administration of projects with small to complex scope. Maintains and supports IT Resiliency training and awareness programs and program management office (PMO) which includes, but not limited to: event planning, marketing and PR communications, team building, website content maintenance, stakeholder engagement, process improvement initiatives, goal tracking and status reporting.


OVERALL FUNCTION SUMMARY


Provides project management and administration skills to projects with small to complex scopes. Responsible for collaboratively supporting project plans, Program Manager, and team. Provides high quality and cost effective project coordination; administration; program management; event and meeting planning; marketing, communication, and support services; and both process and administrative support for a broad array of issues related to IT resiliency training and awareness programs, administrative services, project coordination, and program management office functions.



Essential Functions:


- Provides recommendations regarding project efficiencies and process improvements.


- Write communications for levels of the organization


- Coordinates and assists manager(s) with project plans.


- Coordinates and prepares materials for project meetings.


- Creates and prepares reports regarding project status and distributes to appropriate team members.


- May track budget and assist with budget adherence.


- Creates and distributes project materials, Powerpoint decks, as needed.


- Assists with documentation of project process and outcomes.


- Monitors vendor contracts to ensure that contract commitments are met.


- Other duties as assigned.


MAJOR RESPONSIBILITIES




  • Develops communications for all levels of the organization.
  • Plans, coordinates and prepares materials for department and project meetings and events.
  • Creates and prepares reports regarding project status and distributes to appropriate team members.
  • May track budget and assist with budget adherence.
  • Provides administrative, project, and program support across the IT Resiliency Team
  • Supports a highly innovative IT Resiliency Training and Awareness Program
  • Supports program management office functions across the IT Resiliency portfolio of programs
  • Assists with documentation of project process and outcomes.


Top 3-5 Daily Responsibilities:



  1. Event planning and coordination
  2. PMO activities - managing master project plan
  3. Team status reporting


Top 3-5 Required Skills:



  1. Strong written and verbal communication
  2. Powerpoint development
  3. Excel skills


Desired Skills:



  1. Executive communication
  2. Visual communication/design
  3. Marketing communication


Soft Skills:



  1. Very approachable and works will with diverse team
  2. Flexible in highly dynamic work environment
  3. Approach work activities with positive energy


Basic Qualifications:


Experience


- A minimum two (2) years of experience in project coordination OR a minimum two (2) years of high level administrative experience including project tracking, scheduling project meetings and preparing/distributing project notes and reports.


- Demonstrated experience with MS applications, preferably with MS Powerpoint and MS Excel.


Education


- Related bachelor's degree, e.g., business, health care management OR four (4) years of work experience in a directly related field.


- High School Diploma or General Education Development (GED) required.


License, Certification, Registration


- N/A.


Preferred Qualifications:


- Excellent communication skills, both written and oral.


- Preferred experience in information technology.


REQUIREMENTS


WORK EXPERIENCE


2 years related experience.


FUNCTIONAL KNOWLEDGE & SKILLS




  • Knowledge of project coordination and administrative support (broad expertise or unique knowledge) of policies, practices and systems.
  • Strong administrative and project management skills.
  • Strong time management, multitasking and stress management skills to be able to ensure that tasks get completed on time.
  • Demonstrated experience with MS applications, preferably with MS Powerpoint and MS Excel.
  • Contributes to the development of innovative principles and ideas.

Categories

  • Information Technology

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IT Project Coordinator

Randstad Technologies
Pleasanton, CA 94588

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IT Project Coordinator

Randstad Technologies
Pleasanton, CA
US

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