10 days old

IT Project Coordinator III

Chicago, IL 60606
  • Job Code

Role: IT Project Coordinator III

Duration: 11 Months

Location: Chicago,Illinois


  • Coordinate and track progress and implementation of IT projects.
  • Ensure deadlines are met, resolve scheduling issues, and track personnel.
  • Keep informed of project progress and prepare reports for customers, management, and vendors.
  • Performs complex tasks and completes assignments with little or no assistance.
  • Fully proficient in discipline. Works under limited supervision with latitude for independent judgment.

Key Duties, Responsibilities, and Activities:

- Ensure proper capital forecasting for all projects in portfolio

- Meet with Infrastructure PMs to ensure proper forecasting of infra needs

- Present to IT PM the forecast to be made and seek approval

- Submit capital forecasts for all projects in portfolio

- Ensure all funding requests for portfolio are tracked (seed funding, primary funding, supplemental funding)

- For some projects (time and need dependent), manage the project budget

- Manage individual team to their estimates. This is driving the detailed budget / actual / forecast per project. Report to the IT PM all findings

- Review all time entries (for completeness and reasonableness)

- Weekly review of trends (based on time reporting)

- Review OBIEE Financial reports to compare Actuals to ensure they are as expected

- Identify anomalies, Report anomalies to the IT PM, Track down, with Finance, any anomalies to have them corrected

- Create weekly status reports for Key Initiatives (that they are involved with)

- Create other exec presentations, as needed

- Ensure process compliance of all projects

- Tool Administration (PWA, Confluence, TFS, Jira, ...)

- Resource Onboarding

- Finding meeting rooms

- Setting up meetings

- Meeting minutes


Required: Bachelor's Degree, in a technical or scientific field or equivalent experience, education or training.


- 4-6 years of experience in IT

- 2-3 or more years direct work experience in a project coordination capacity for Application Development projects

- Project coordination experience for multiple medium-large projects required

- Experience in a big matrixed env - Fortune 500 companies required

- Advanced Excel, MS project, Powerpoint experience required

- Financial tools experience a plus

- Previous airline or travel industry experience a big plus.

Behavioral Competencies:

- Adaptability -Maintaining effectiveness when experiencing major changes in work tasks or the work environment.

- Follow-Up - Monitoring the results of assignments, or projects, considering the skills and experience of the individual and the characteristics of the work.

- Presentation - Presenting ideas effectively to individuals or groups in a way that is suited to the characteristics and needs of the audience.

- Initiating Action - Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive.

- Managing Work (includes Time Management) - Effectively managing one's time and resources to ensure that work is completed efficiently.

- Continuous Learning - Actively identifying new areas for learning; using newly gained knowledge on the job and learning through their application

- Negotiation - Effectively exploring alternatives and positions to reach outcomes that gain the support and acceptance of all parties.

- Quality Orientation - Showing concern for all aspects of the job; accurately checking processes and tasks.

*** A face to face interview will be required for the second round. Manager is not open to Skype interviews for this role. Please ensure submitted candidate can commit to a face to face interview at Willis Tower ***


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IT Project Coordinator III

Randstad Technologies
Chicago, IL 60606

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Randstad Technologies
Chicago, IL

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