1+ months

IT Project Coordinator

Deerfield, IL
Job Summary
Business Transformation Operations team is looking for an energetic, people oriented, outgoing Project Coordinator to undertake a variety of administrative and project management tasks, and be the first point of contact for the team to many of our vendors and new hires. This individual will be responsible for enabling a welcoming, smooth and timely on-boarding and off-boarding process for new team members and contractors. The ideal candidate should be able to work autonomously and be open to taking on administrative work.

Job Responsibilities
  • Provides a high level of assistance to project members and leaders to ensure projects/programs are carried out to plan, through data compilation, base-level analysis, report generation and project tracking and communication. Drafts reports that include schedules, tasks, deliverables and budget. Compiles metrics relating to IT project success and risks.
  • Integrates project data for decision makers. Administers and maintains project management software and tools. Organizes and publishes project related documentation in various sources.
  • Tracks costs and performance, service levels and other metrics required to ensure project goals and objectives are met.
  • Participates in special projects as requested. Gathers research and generates reports as needed. Notifies project participants on timelines and completion dates.
  • Prepares and submits expense reports. Tracks financials of the department and ensures expenditures are within budget and balanced. Routes capital expenditures for the appropriate approval. Serves as point of contact for invoice queries.
  • Maintains schedule and calendar of assigned director. Screens correspondence and telephone calls as necessary. Prioritizes mail and email and responds to correspondence as appropriate. Coordinates team events meetings and events by providing administrative support.
  • Makes necessary travel arrangements and prepares travel itineraries for the department.
  • Tracks all departmental hardware and software. Orders and maintains an inventory of office supplies. Coordinates maintenance and servicing of copiers, printers and fax machines.
  • Supports management by coordinating new hire orientation, maintaining ID and badge administration for assigned departments, and coordinating payroll transactions and Kronos.

Walgreens, one of the nation's largest drugstore chains, is included in the Retail Pharmacy USA Division of Walgreens Boots Alliance, Inc., the first global pharmacy-led, health and wellbeing enterprise. More than 10 million customers interact with Walgreens each day in communities across America, using the most convenient, multichannel access to consumer goods and services and trusted, cost-effective pharmacy, health and wellness services and advice. Walgreens operates 8,175 drugstores with a presence in all 50 states, the District of Columbia, Puerto Rico and the U.S. Virgin Islands. Walgreens omnichannel business includes Walgreens.com. Approximately 400 Walgreens stores offer Healthcare Clinic or other provider retail clinic services.

As the neighborhood drugstore and retailer, our goal is to make health and happiness simpler, easier and within reach. And we remain a trusted wellness provider offering convenient access to important health services, such as immunizations and an array of pharmacy services that can help patients improve their health. To our team members, Walgreens represents a unique opportunity to excel in their careers in a welcoming and inclusive environment. We offer the chance to work in a truly supportive environment, and be a part of a progressive organization dedicated to the well-being of our customers, team members and the communities we all call home.

Basic Qualifications

  • BachelorĂ¢€™s Degree and at least 1 year of general administrative experience OR a High School Diploma/GED and at least 3 years of general administrative experience.
  • At least 1 year of experience in project support/management.
  • Experience communicating both verbally (on phone, one-on-one, to groups) and in writing (emails, letters, reports, presentations) to various audiences (work group, team, company management, prospective acquisitions, external clients).
  • Intermediate level skill in Microsoft Word (for example: inserting headers, page breaks, page numbers and tables and/or adjusting table columns).
  • Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).
  • Intermediate level skill in Microsoft PowerPoint (for example: applying a theme, formatting character spacing, inserting a picture, changing slide layout and theme colors, adding transitions, customizing slide numbers, changing chart style and/or formatting font).

Preferred Qualifications

  • Experience with Visio.
  • MS Office tools, MS Visio, SharePoint. Any background in process improvement will be a huge plus.


Posted: 2018-07-03 Expires: 2018-11-15

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IT Project Coordinator

Deerfield, IL

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