1+ months

ERP Specialist (Procurement and Assets) (P3)

International Atomic Energy AGency
Vienna, Vienna
  • Job Code
    2020/0211 (018552)
  • Job Type
  • Job Status
    Full Time

Organization: MTIT-AIPS Management Section
Primary Location: Austria-Vienna-IAEA Headquarters
Job Posting: 2020-04-08, 11:46:53 PM
Closing Date: 2020-05-21, 11:59:00 PM
Duration in Months: 36
Contract Type: Fixed Term - Regular
Probation Period: 1 Year

Organizational Setting
The Department of Management (MT) provides a ‘platform of services’ that serves as a foundation for the successful delivery of the IAEA’s scientific and technical programmes. Its mission statement is as follows: “MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose”. Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment, and ensures that all Board documents are translated and distributed on a timely basis to Member States. 

The Division of Information Technology provides support to the IAEA in the field of information and communication technology (ICT), including information systems for technical programmes and management. It is responsible for planning, developing and implementing an ICT strategy, for setting and enforcing common ICT standards throughout the Secretariat and for managing central ICT services. The IAEA's ICT infrastructure comprises state of the art hardware and software platforms in a partially decentralized environment. The Division has implemented an IT service management model based on ITIL (IT Infrastructure Library) and Prince2 (Projects in a Controlled Environment) best practices. 

The IAEA's Enterprise Resource Planning (ERP) system, known as the Agency-wide Information System for Programme Support (AIPS), was implemented in a multi-phased phased approach beginning in 2011 and completing in 2017. AIPS provides a single, fully-integrated solution that standardizes and improves efficiency of business processes by leveraging the Oracle ERP suite of products. AIPS encompasses 8 business domains: finance, procurement, programme and project management, planning and budgeting, human resources and payroll, contacts, travel and events management. The AIPS Management Section (AMS) within the Division of Information Technology manages the operations, maintenance, improvements, and support for the AIPS system in collaboration with business process owners. The AMS Section consists of approximately 20 staff members and is led by a Section Head, who reports to the Director of Information Technology/CIO.

Main Purpose
The ERP Specialist (Procurement and Assets) is a member of the AIPS Management Section (AMS) and reports to the ERP Specialist (Procurement). He/she provides advice on, applies technical and functional knowledge to, and supports AIPS business operations in Procure-to-Pay domains.

The ERP Specialist (Procurement and Assets) is: 1) a functional knowledge expert, applying strong knowledge of Oracle eBusiness Suite modules including: Oracle Purchasing, Oracle iProcurement, Oracle Sourcing, Oracle iSupplier Portal, Oracle Procurement Contracts, Oracle Contracts Core, Oracle Payables, Oracle Assets, Oracle iAssets, Oracle Inventory and the corresponding business processes in these domains; 2) a level 2 support agent, addressing issues and requests not resolved by the first level support staff and providing expert guidance on AIPS application. The knowledge is applied to manage and resolve incidents and problems as well as design and implement changes related to the above areas of the AIPS system.

Functions / Key Results Expected

  • Provide functional application and business expertise to support end users in the area of Procurement and Asset Management including: Oracle Purchasing, Oracle iProcurement, Oracle Sourcing, Oracle iSupplier Portal, Oracle Procurement Contracts, Oracle Contracts Core, Oracle Payables, Oracle Assets, Oracle iAssets, Oracle Inventory and other modules in the procure to pay domain as needed.
  • Handle and provide solutions for incidents and application service requests and identify business process improvement opportunities.
  • Participate in the implementation of change requests (new features, new RICEFW components, configuration settings, modifications to existing features).
  • Maintain the configuration of live ERP modules in the area of Procurement and Assets.
  • Actively participate in testing to validate if the implemented features meet requirements.
  • Document functional requirements to support application change requests.
  • Provide AIPS Application Level 2 support as needed.
  • Manage issues with integrations with several legacy systems and interact with relevant stakeholders.
  • Contribute to the development and implementation of user support and training modules and manuals.
  • Deliver training to end users in support of use of the application, or upgrades, and enhancements.


Qualifications, Experience and Language skills

  • University degree in information technology, management, computer sciences or related fields.
  • Minimum of five years of progressively responsible experience in working with the implementation and support of Oracle E-Business Suite application, preferably with more than two years’ experience in Oracle eBusiness Suite Release 12, some if it in information and knowledge sharing environments and in implementing an enterprise scale solution.
  • Accredited Project Management Certification such as Prince2 Project Management Practitioner's Certification, PMP is desirable.
  • Understanding and working knowledge of Extensible Stylesheet Language (XSL) is an added advantage.
  • Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.


Posted: 2020-04-29 Expires: 2020-06-28

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ERP Specialist (Procurement and Assets) (P3)

International Atomic Energy AGency
Vienna, Vienna

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